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AWARDS & RECOGNITION

2010 Awards: Digital Government: Government to Government (G to G)


RECIPIENT:
Virginia - Virginia Laboratory Information Management System (LIMS)

The Division of Consolidated Laboratory Services (DCLS), within the Virginia Department of General Services (DGS), is the first consolidated public lab in the nation, providing laboratory services for local, state, and federal law enforcement, as well as emergency response, health, environment, and consumer protection programs. DCLS is at the core of the commonwealth’s public health infrastructure, linking food safety, disease surveillance and prevention, and environmental health.

Previously, more than 6 million scientific tests were performed annually without coordination. Requests were received on 40+ multi-part forms, each containing 45 pieces of metadata. Data was entered manually into a hundred disparate legacy systems, and lab results were reported on multi-part forms. Data standards were not enforced, query across applications was not possible, and gaps restricted opportunities for efficient business processes.

An integrated, interoperable and comprehensive Laboratory Information Management System (LIMS) was implemented in September 2009. Today, test orders are submitted electronically. The results are delivered to partner agencies, hospitals, physicians, and law enforcement using standardized reporting. This data is used for outbreak management, disease treatment and prevention, surveillance, emergency response, and law enforcement. The ability to rapidly and securely disseminate lab results allows key government decision makers to use these data to protect the public’s health, as recently observed during the H1N1 pandemic.

Use of common data standards, integrating lab instrumentation with LIMS, reduction in manual data entry, and integrated audit and management tools meant focus could shift to testing. Quality control and validation ensure compliance with Good Laboratory Practices and regulations. Bar code technology tracks samples. Highly complex workflows and event-driven notifications improve turn-around times and responsiveness. Maintenance and support are simplified through a common architecture. Data resides in a database configured for high availability and zero loss in a secure server environment.

LIMS allowed DGS to realize a one-time savings of $260,000 and a 30 percent reduction in ongoing support costs was enabled. The agency also was able to reduce its operating budget by $672,144 annually, critical in the current fiscal environment.

"This award recognition reflects the Department of General Services' DCLS Project team’s hard work and collaborative efforts. With this system, Virginia is a leader in leveraging technology to enhance the daily operations of the state laboratory by achieving system interoperability, improved response times, and cost efficiency savings. I'm proud to see the Commonwealth honored nationally for implementing a new Laboratory Information Management system that produces meaningful results that positively affect government agencies and the citizens of Virginia."
Governor Bob McDonnell, Commonwealth of Virginia

FINALISTS:
Click on the title to download program submission.

California
Water Information System (WINS): Improving the Efficiency and Transparency of Water Billing

North Carolina
North Carolina Window of Information on Student Education: Wave Three


OTHER NOMINATIONS:
Click on the title to download program submission.

Arkansas
Arkansas Legislative Tracking

Colorado
Colorado Integrated Criminal Justice Information System (CICJIS)

Iowa
Iowa Criminal Justice Information Systems Project

Illinois
State of Illinois Private Cloud PIM/Email Service

Kentucky
Integration of a Laboratory Information Management System (LIMS) of the Kentucky State Police Laboratory System

Maine
State of Maine Recovery Act (ARRA) Website & Electronic Reporting Solution

New York
Crime Analysis Centers-Digital Signage Project

Oklahoma
Oklahoma Merit Protection Online Filing System

Oregon
Oregon GovSpace - "The place where state agencies, employees and their partners build online communities"

Pennsylvania
Commonwealth of PA Access to Social Services (COMPASS): Integrated Healthcare Application Exchange

Tennessee
CAAS GIS Web Site

Utah
Utah Criminal Justice Information System: "A Robust Service-Oriented Architecture"

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