MEMBERSHIP   |   Corporate Member Guidelines

NASCIO public and private sector members greatly benefit from growing levels of communication and participation within the association. Increased private sector interest and participation in NASCIO events, however, make it necessary to implement the following guidelines in order to preserve a carefully cultivated climate among the two membership factions. Vendor support of and compliance with these guidelines will enhance the value of the NASCIO meetings for both public and private sector participants.

Corporate membership in NASCIO is encouraged to provide meaningful interaction between state CIOs and their staffs and members of the vendor community. Mutual benefit is derived from this interaction whereby:

• Vendor/CIO relationships are established
• CIOs learn what the future holds, as corporate members provide "windows into the future of IT"
• CIOs learn about industry concerns, hurdles and opportunities
• Vendors learn of State/CIO needs and how they can best work together to fulfill them
• Business partners share information and collaborate on critical issues

We respectfully remind all members that although NASCIO was founded for the exchange of information between public sector CIOs and their staffs, vendors are invited to actively participate in the NASCIO meetings and committee activities.

Who Should Join?
The "primary contact" for each corporate member should be one individual within the corporation with US-wide responsibility for activities in state government for her/his organization. Participation of associate contacts who are responsible for IT policy or research and development within member companies is also encouraged. Corporate associate membership is limited to a maximum of two additional individuals per corporation. Memberships are held in the name of the member company.

CORPORATE MEMBERSHIP

• Corporate membership in NASCIO is $7,500 annually, and membership runs on a calendar year. The deadline payment of corporate dues is January 31. All member benefits are cancelled if payment is not received in full by March 31.
• Prorated dues only apply to new corporate members joining after June 15. This does not apply to companies that have previously been members, unless the membership has lapsed for longer than (3) years.

CONFERENCE PARTICIPATION AND SPONSORSHIP

• Attendees, vendors and sponsors are prohibited from holding events or hospitality suites that may conflict with NASCIO conference sessions, meetings and social events. There must be a thirty minute buffer from the end of our event and the start of your event.
• No marketing material may be distributed at NASCIO conferences except approved sponsor materials.
• NASCIO requests that gifts or other amenities are not sent to the hotel room of any public sector attendees.
• Corporate members are limited to a maximum of three representatives at each conference. Speakers invited to participate by the Programs Committee are not included in this total.
• Corporate members are not permitted to bring non-member guests to the conferences.
• You must be a corporate member in good standing to sponsor a NASCIO event.
• Corporate sponsors may receive additional paid and complimentary attendee allocations for certain sponsorship levels.
• Co-sponsoring of events is not permitted.
• NASCIO conferences do not have trade show or exhibit space for corporate sponsors. Instead we invite corporate members to sit side-by-side with their government business partners and discuss issues facing the information technology field.
• NASCIO will not use sponsor advertisements or other materials that criticize other corporate members.
• Companies that continuously sponsor the Midyear and Annual conferences are granted the opportunity to send additional paying attendees to the conferences. (see chart)
• Conference rosters are not to be harvested, sold to others, and incorporated into any type of database, used to generate mailing lists, or employed for any promotional purpose.

Consecutive Sponsorships	3-4	5-6	7-8	9+
Additional Attendees	1	2	3	4

CORPORATE NON-MEMBER

• What defines a non-member? Any company that has not been a member in the past three or more years, or a past member that had a major organizational change (i.e. merger, acquisition, division, etc.).
• Non-member companies can attend only one conference in a three-year period. In order to attend additional conferences, they must join as a corporate member.
• Non-members can not sponsor NASCIO events. Only one representative from a non-member company can attend a conference.

CORPORATE LEADERSHIP COUNCIL (CLC)

• The CLC is comprised of prime designee corporate members committed to maintaining the value of its membership.
• NASCIO public sector and corporate members greatly benefit from growing levels of communication and participation within the association, which makes it necessary to implement guidelines and policies to preserve the equity among the two core membership groups.

Code of Practice

• To maintain our membership equity, we ask all members to be respectful and cautious when sending emails and mailings to fellow NASCIO members. Member contact information may not be harvested, sold to others, and incorporated into any type of database, used to generate mailing lists, or employed for any promotional purpose.
• Be selective about who you send to the conferences.
• Don't expect to make a sale at the conferences. NASCIO conferences are designed to facilitate networking. Start by building relationships with CIOs, state members and fellow corporate members.

Subsidiary Companies
For organizations that are umbrella/parent companies, subsidiaries may be covered under the membership of the umbrella group; however, membership does not permit co-branding/co-sponsoring of these companies on the NASCIO website or sponsorship materials. The combined total of conference attendees for the umbrella company and its subsidiaries will be three attendees. If more than three total attendees would like to attend a conference, the subsidiary company may hold a separate membership or sponsorship in order to take advantage of additional benefits.

Media Participation
In order to encourage coverage of NASCIO initiatives, media outlets are granted one complimentary conference registration per publication genre. Reporters and editors will be identified through a special name badge at conferences. Other representatives affiliated with media outlets are encouraged to attend, and the company does not have to join the association in order to attend multiple conferences.

For more information, please contact Shawn Vaughn, (859) 514-9156, svaughn@AMRms.com.