Corporate Member Policy

NASCIO public and private sector members greatly benefit from growing levels of communication and participation within the association. Increased private sector interest and participation in NASCIO events, however, make it necessary to implement the following guidelines and policies in order to preserve a carefully cultivated climate among the two membership factions. Vendor support and compliance with these guidelines and policies will enhance the value of the NASCIO meetings for both public and private sector participants. Violations of these guidelines and policies will be addressed on a case by case basis and may result in reduction of benefits up to and including dismissal as a corporate member.

Corporate membership in NASCIO is encouraged to provide meaningful interaction between state CIOs, their staff, and members of the vendor community. Mutual benefit is derived from this interaction whereby:

  • Vendor/CIO relationships are established
  • CIOs learn what the future holds, as corporate members provide “windows into the future of IT”
  • CIOs learn about industry concerns, hurdles, and opportunities
  • Vendors learn of state/CIO needs and how they can best work together to fulfill them
  • Business partners share information and collaborate on critical issues

NASCIO was founded for the exchange of information between public sector CIOs and their staff however, vendors are invited to actively participate in NASCIO meetings and committee activities.

CORPORATE MEMBERSHIP

  • Corporate membership in NASCIO is $8,000 annually and membership runs on a calendar year. Membership applications for the current program year will be accepted until 12 business days prior to the start of the midyear and annual conference. Membership dues must be paid in full in order to submit a conference registration. 
  • Prorated dues only apply to new corporate members joining after June 15. This does not apply to companies that have previously been members, unless the membership has lapsed for longer than three years.

WHO SHOULD JOIN? Memberships are held in the name of the company.

  • Membership Contact: The corporate membership contact is the liaison between NASCIO and your company. NASCIO staff will communicate with you regarding your membership questions, conference information & opportunities, annual dues, company listings, etc.
  • Business Development Contact: The company representative listed for this role in the membership should have U.S.-wide responsibility for relationship management and business development in the state government channel for the company. They are the contact posted for the online corporate profile, as well as the primary contact for representation on the NASCIO Corporate Leadership Council. This corporate contact is responsible and will be held accountable for company adherence to the NASCIO corporate member policy and code of practice.
  • Other Company Individuals: Corporate members are welcome to add additional individuals under their membership that represent the state and local government and education market. All individuals listed under a corporate member company must have an email address that corresponds with the member company.

MEMBERSHIP, CONFERENCE PARTICIPATION AND SPONSORSHIP

  • NASCIO conferences provide excellent opportunities for corporate to state member networking as well as corporate to corporate networking. Please support the inclusion and participation of all registered members at all NASCIO sponsored program sessions.
  • Conference sponsorships are available as an option to all corporate members who are in good standing. Sponsorships are limited and in high demand. They are sold on strict first come first serve basis via an online system. Due to member equity there will be no exceptions or additions of sponsorship opportunities. Co-sponsoring is not permitted
  • NASCIO corporate members, partner entities, conference sponsors, and attendees are expressly prohibited from holding events/hosted meetings that run concurrently with NASCIO conference sessions, meetings, meals, receptions or any other conference-related events. There must be a thirty-minute buffer from the conclusion of our event and the start time of your event/hosted meeting. NASCIO will not endorse companion events.
  • Registered State CIO’s and state attendees should not receive invitations that take them away from conference programing.
  • No exhibits and/or demonstrations of any type are permitted inside or on conference hotel property.
  • All corporate events or hospitality suites must be mindful of venue (i.e., hotel) rules such as noise levels, room occupancy limits, hotel food/beverage policies and general professional behavior.
  • No marketing material may be distributed at NASCIO conferences. This includes any promotional or branded give-a-ways.
  • Gifts or other amenities may not be sent to the hotel room of any public sector attendee.
  • Corporate members are limited to a maximum of three representatives at each conference. (at a per person conference registration fee) Conference name badge sharing is not permitted under any circumstance. Registration allotments are not transferable to other brands or companies.  Registrations are for the full conference – no single-day registrations are offered.
  • Corporate members are not permitted to bring non-member guests to the conferences.
  • Use of the NASCIO logo is not permitted.
  • NASCIO conferences do not have trade show or exhibit space for corporate sponsors. Instead we invite corporate members to sit side-by-side with their government business partners and discuss issues facing the information technology field.
  • Conference rosters are not to be harvested, sold to others, incorporated into any type of database, used to generate mailing lists, or employed for any promotional purpose.
  • Corporate sponsors may receive additional paid and complimentary attendee allocations for certain sponsorship levels. Companies that continuously sponsor the Midyear and Annual conferences are granted the opportunity to send additional paying attendees to the conferences. (see chart)

 

Consecutive Sponsorships

3-4

5-6

7-8

9+

Additional Attendees

1

2

3

4

 

CORPORATE NON-MEMBER

  • Any company that has not been a member in the past five or more years, or a past member that had a major organizational change (i.e. merger, acquisition, division, etc.), is considered a non-member. This also includes an individual that has not attended a NASCIO conference representing any company in a five-year period. 
  • Non-member companies or an individual may attend only one conference in a five-year period. In order to attend additional conferences, they must join as a corporate member. Non-member registration spots are limited to 8 companies per conference on a first-come, first-served basis and only one representative from a non-member company may attend.
  • Non-members cannot sponsor NASCIO events.

CORPORATE LEADERSHIP COUNCIL (CLC)

  • The CLC is comprised of the NASCIO business development contact from each member company and is committed to maintaining the value of its membership along with NASCIO’s mission and vision.
  • On an annual basis the CLC will from its membership, elect a chair and vice chair. The chair and vice chair will represent the corporate membership as non-voting, ex officio members of the NASCIO Executive Committee.
  • All individuals listed under each corporate membership will be added to a forum and communication list; the Corporate Member Exchange.
  • The CLC leadership will host bi-monthly meetings via conference call for the Corporate Member Exchange.
  • NASCIO public sector and corporate members greatly benefit from growing levels of communication and participation within the association, which makes it necessary to implement guidelines and policies to preserve the equity among the two core membership groups.

CODE OF PRACTICE

  • To maintain our membership equity, we ask all members to be respectful and cautious when sending emails and mailings to fellow NASCIO members. Member contact information may not be harvested, sold to others, incorporated into any type of database, used to generate mailing lists, or employed for any promotional purpose.
  • Be selective about who you send to the conferences.
  • Don’t expect to make a sale at the conferences. NASCIO conferences are designed to facilitate networking. Start by building relationships with CIOs, state members and fellow corporate members, taking care to respect the procurement and ethics code of state member attendees.

SUBSIDIARY COMPANIES

For organizations that are umbrella/parent companies, subsidiaries may be covered under the membership of the umbrella group; however, all individuals must have a valid email address that corresponds with the member company name, membership does not permit co-branding/co-sponsoring of these companies on the NASCIO website or sponsorship materials. The combined total of conference attendees for the umbrella company and its subsidiaries will be three attendees. If more than three total attendees would like to attend a conference, the subsidiary company may hold a separate membership in order to take advantage of member benefits.

Updated December 2018

For more information, please contact Lori Rempe, NASCIO Membership and Sponsorship Manager at 859-514-9217 or lrempe@NASCIO.org.