Schedule of Events
Times subject to change. All times listed in MDT.
SUNDAY, OCT 12
9 a.m. – 4 p.m.
👋🏻👋🏽👋🏿 State Member Forum Live 👋🏻👋🏽👋🏿
(state & local members only)
3:30 – 5:30 p.m.
Corporate Member Exchange
(all corporate members welcome)
4:30 – 6 p.m.
State Member Business Meeting
(state members only)
6:30 – 8 p.m.
Welcome Reception
MONDAY, OCT 13
7 a.m. – 8 a.m.
Networking Breakfast
8 a.m. – 9:30 a.m.
Welcome & Pinnacle Keynote
10 a.m. – 11 a.m.
General Session
11:30 a.m. – 12:45 p.m.
State Meet & Greet
(networking groups 1 & 2)
12:45 p.m. – 1:45 p.m.
Networking Lunch
1:45 p.m. – 3 p.m.
State Meet & Greet
(networking groups 3 & 4)
3:30 p.m. – 4 p.m.
General Session
6 – 8 pm
Premier Reception
(state members, invited sponsors & NASCIO Champions)
TUESDAY, OCT 14
8 a.m. – 9 a.m.
Networking Breakfast
9 a.m. – 10:15 a.m.
Morning Comments & Pinnacle Keynote
10:45 a.m. – 11:30 a.m.
General Session
12 p.m. – 12:45 p.m.
Learning Lounges
(3 concurrent sessions)
12:45 p.m. – 1:45 p.m.
Networking Lunch
1:45 p.m. – 2:30 p.m.
Learning Lounges
(3 concurrent sessions)
3 p.m. – 4 p.m.
General Session
5:30 – 8 pm
Awards & Recognition Dinner
(all attendees welcome)
WEDNESDAY, OCT 15
8 – 10 am
Closing Networking Breakfast
Registration
- Register August 13 – October 6
- Only NASCIO member organizations may register
- Registrant’s email address must match organization domain
- No onsite registration, but onsite substitutions will be accepted
- If you have questions, contact [email protected]
Venue
The Annual Conference will be held at the Hyatt Regency Denver
- Information about the NASCIO hotel room block is provided in your registration confirmation email
**Alert** There are scammers out there – very convincing ones – and on occasion they contact attendees claiming to be with NASCIO Conference Housing. They are not. Please disregard. The only legitimate housing link for the NASCIO room block is the one provided in the confirmation email.
States & Territories Attending
Once registration opens, we’ll keep you updated on which states are attending.
Sponsor
Find all the details about sponsorship packages, benefits, terms, and the registration process. Sponsorship opens July 23 at Noon ET.
Give Back
The Give Back program thanks the conference host community for their hospitality by supporting a local nonprofit. Organizations are selected by the programs committee and align with the priorities of NASCIO membership. Details on the 2025 Annual Give Back partner coming soon.
FAQs
What is the dress code?
NASCIO conferences are business casual. However, attendee attire ranges from business causal to business formal. Evening events are also business casual; if specific attire is appropriate, attendees will be notified.
Don’t forget your most important accessory – your name badge! NASCIO name badges and lanyards must be worn for entry into NASCIO sessions, events and networking receptions.
Where can I find a list of attendees?
When registrations opens, a heat map depicting which states have registered will be made available on the conference webpage.
After October 6, all attendees will have access to the NASCIO Conferences App, which includes a roster of attendees. Post-conference (about 1 week after), all attendees will receive a PDF roster of those individuals in attendance.
How many attendees can a member organization register?
- Corporate Members: max of 3 representatives (only exception is those that purchase conference sponsorship packages; the number of registrations permitted for sponsors are based on sponsorship level purchased)
- Nonprofit/Academic/Government (non-state) Members: max of 2 representatives
- State Members: no limit
Can we purchase additional registrations?
No, registrations are limited by member type as outlined above
What is the cost to attend?
Corporate Members
- $1,495 per person
Government, Academic & Nonprofit Members
- $895 per person
State Members
- No registration fee
- State member attendees are responsible for all travel and accommodation expenses, with the exception of the State/Territory CIO (or proxy) and two additional state policy leaders (as identified by the state CIO)
Do you accept cancellations or substitutions?
Substitutions are always complimentary; a registered attendee may designate someone within the same company to take their spot. Substitutions must be made online HERE by September 23; after this date substitutions must be made onsite.
If a registered attendee must cancel, a refund (minus a $200 administrative fee) will be issued if written notice is provided by October 6. No refunds are given for cancellations made after registrations closes (Oct 6) or for no-shows.
Contact [email protected] with questions
How can I my company sponsor the conference?
Sponsorship registration will open July 23 at noon Eastern. Please review sponsorship levels, benefits and conditions.
Can my company hold an event (meeting, reception, etc.) during the conference?
Yes, provided there is a 30-minute buffer from the beginning or conclusion of NASCIO’s event and the start time of your event. No events may be held in the morning.
NASCIO will not endorse companion events. NASCIO corporate members, partner entities, conference sponsors and attendees are expressly prohibited from holding in-person or virtual events that run concurrently with NASCIO conference sessions, meetings, or any other conference-related events.
Can my company exhibit or hold a demo at the conference?
No exhibits or demos. NASCIO conferences are educational and networking based; they do not include an exhibit hall, trade show or demo times so that attendees may focus on discussing issues facing the field of information technology in state government.
Can we share marketing/promotional material during the event?
No, marketing materials may not be distributed at NASCIO conferences (event venue or mobile app).
Gifts or other amenities may not be sent to the hotel room of any public sector attendee.
I’m a member of the media, what do I need to know?
- Can media attend NASCIO conferences?
Yes! Reporters covering the conference (e.g., articles, interviews) may attend. Passes will not be issued to those who work for media outlets but who are not covering the conference (e.g. account executive). - Is there a cost for media to attend?
No, there is no registration fee for media - How do I register?
Invitations will be emailed once registration is open. If you do not receive one, contact Meredith Ward. - How many representatives can attend?
Each media entity may send up to 3 representatives - Are there any guidelines for media attending NASCIO conferences?
Yes, media must adhere and agree to NASCIO’s media terms and conditions - Who do I contact for more information?
Meredith Ward, NASCIO Deputy Executive Director
How can I speak at the event?
Conferences feature professional speakers for keynote sessions and largely utilize members for topical sessions.
NASCIO does not host a call for abstracts/proposals; session topics and speakers flow through the NASCIO programs committee. Please review this infographic on the planning process. Watch the NASCIO Community for speaking opportunities for members.
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