2025 Midyear Conference

Schedule of Events

All times listed in Eastern Time and are subject to change.

MONDAY, APRIL 28

9 a.m. – 4 p.m.
👋🏻👋🏽👋🏿 State Member Forum Live 👋🏻👋🏽👋🏿
(state & local members only)

4 – 5:30 p.m.
Corporate Member Exchange
(all corporate members welcome)

6:30 – 8 p.m.
Welcome Reception

TUESDAY, APRIL 29

7 – 8 a.m.
Networking Breakfast

8 – 9:30 a.m.
Welcome & Pinnacle Keynote

10 a.m. – 12 p.m.
State Meet & Greet

12 – 1:15 p.m.
Networking Lunch

1:15 – 2 p.m.
Learning Lounges

2 – 3:30 p.m.
Express Talks

3 – 4 p.m.
General Session

6 – 8:30 p.m.
Premier Reception
(state members, invited sponsors and NASCIO Champions)

WEDNESDAY, APRIL 30

8 – 9 a.m.
Networking Breakfast

9 – 10:15 a.m.
Pinnacle Keynote

10:45 – 11:45 a.m.
Workshops

11:45 a.m. – 1 p.m.
Networking Lunch

1 – 1:45 p.m.
Learning Lounges

2 – 2:45 p.m.
Learning Lounges

3:15 – 4 p.m.
General Session

THURSDAY, MAY 1

8 – 10 a.m.
Networking Breakfast

Registration

Register March 12 – April 21
Only NASCIO member organizations may register
Registrant’s email address must match organization domain
There is no on-site registration, but on-site substitutions will be accepted
Contact [email protected] with questions

Conference Venue

The Midyear Conference will be held at the Sheraton Philadelphia Downtown
Information about NASCIO’s hotel room blocks and special event rate is provided in your registration confirmation email
- These are the ONLY legitimate links; there are scammers out there that occasionally send convincing phishing emails. Think before you click – we know you know, but a friendly reminder.

Give Back

The Give Back program thanks the conference host community for their hospitality by supporting a local nonprofit. Organizations are selected by the programs committee and align with the priorities of NASCIO’s membership. Often, they focus on STEM education and career exploration for youth, and technology career training and advancement for adults in historically underrepresented populations.

Additional details coming soon.

FAQs

What is the dress code?

NASCIO conferences are business casual. However, attendee attire ranges from business causal to business formal. Evening events are also business casual; if specific attire is appropriate, attendees will be notified.

Don’t forget your most important accessory – your name badge! NASCIO name badges must be worn for entry into NASCIO sessions, events and networking receptions.

Where can I find a list of attendees?

When registrations opens, a heat map depicting which states have registered will be made available on the conference webpage.

After April 22, all attendees will have access to the NASCIO Conferences App, which includes a roster of attendees.

Post-conference (about 1 week after), all attendees will receive a PDF roster of those individuals in attendance.

How many attendees can a member organization register?

Corporate Members: max of 3 representatives (only exception is those that purchase conference sponsorship packages; the number of registrations permitted for sponsors are based on sponsorship level purchased)
Nonprofit/Academic/Government (non-state) Members: max of 2 representatives
State Members: no limit

Can we purchase additional registrations?

No, registrations are limited by member type as outlined above

What is the cost to attend?

Corporate Members

$1,295 per person

Government, Academic & Nonprofit Members

$895 per person

State Members

No registration fee
State member attendees are responsible for all travel and accommodation expenses, with the exception of the State/Territory CIO (or proxy) and two additional state policy leaders (as identified by the state CIO)

Do you accept cancellations or substitutions?

Substitutions are always complimentary; a registered attendee may designate someone within the same company to take their spot. Substitutions must be made online by April 21; after this date, substitutions must be made on-site.

If a registered attendee must cancel, a refund (minus a $200 administrative fee) will be issued if written notice is provided by April 21. No refunds are given for cancellations made after registrations closes (April 21) or for no-shows.

Contact [email protected] with questions.

How can my company sponsor the conference?

Sponsorship registration for the 2025 Midyear Conference launches February 19 at noon ET. Please review sponsorship levels, benefits and conditions.

*PROCESS* Corporate members interested in sponsoring the conference must have a representative pre-enroll as the shopper for sponsorship day. This person is the only company representative that will be able to secure a sponsorship. Enrollment will open on February 3 and close on February 17 at 5 pm ET. Here’s what to know about the entire sponsorship process.

Contact Lori Rempe Membership & Sponsorship Manager with questions.

Can my company hold an event (meeting, reception, etc.) during the conference?

Yes, provided there is a 30-minute buffer from the beginning or conclusion of NASCIO’s event and the start time of your event. No events may be held in the morning.

NASCIO will not endorse companion events. NASCIO corporate members, partner entities, conference sponsors and attendees are expressly prohibited from holding in-person or virtual events that run concurrently with NASCIO conference sessions, meetings, or any other conference-related events.

Can my company exhibit or hold a demo at the conference?

No exhibits or demos. NASCIO conferences are educational and networking based; they do not include an exhibit hall, trade show or demo times so that attendees may focus on discussing issues facing the field of information technology in state government.

Can we share marketing/promotional material during the event?

No marketing materials may be distributed at NASCIO conferences (event venue or conference app). This includes any promotional or branded give-a-ways.

Gifts or other amenities may not be sent to the hotel room of any public sector attendee.

I’m a member of the media, what do I need to know?

Can media attend NASCIO conferences?
Yes! Reporters covering the conference (e.g., articles, interviews) may attend. Passes will not be issued to those who work for media outlets but who are not covering the conference (e.g. account executive).
Is there a cost for media to attend?
No, there is no registration fee for media
How do I register?
Invitations will be emailed once registration is open. If you do not receive one, contact Meredith Ward.
How many representatives can attend?
Each media entity may send up to 3 representatives
Are there any guidelines for media attending NASCIO conferences?
Yes, media must adhere and agree to NASCIO’s media terms and conditions
Who do I contact for more information?
Meredith Ward, NASCIO Deputy Executive Director

How can I speak at the event?

Conferences feature professional speakers for keynote sessions and largely utilize members for topical sessions.

NASCIO does not host a call for abstracts/proposals; session topics and speakers flow through the NASCIO programs committee. Please review this infographic on the planning process. Watch the NASCIO Community for speaking opportunities for members.